Your own AI setup
- Keep the tools and agents you already use.
- VitaProof records who did what, under whose authority.
- People approve; AI never does.
VitaProof and GraveyardStack · pilot programme
Put AI to work without losing control
Fewer rented tools, knowledge you can find, and automation your people approve. VitaProof keeps a clear record of who did what, under whose authority, with which AI agent. People approve. AI never does.
V · IT · A V-IT-A: V, the Roman five; IT, information technology; A, the five A's that every record has to satisfy. The A's: Auditable · Accountable · Allocatable · Agile · Automatable.
§1
What gets in the way today
We hear the same things from accountant firms, business owners and operations directors. Each one maps to something VitaProof and GraveyardStack are designed to change.
Software bills climb every year
Subscriptions pile up across teams. Paid seats sit unused and nobody has the full picture.
What changesGraveyardStack is designed to move rented software to alternatives in your own cloud, so more of your tools are yours.
Staff lose focus switching apps all day
People jump between tools constantly, and the real work slows down.
What changesGraveyardStack is designed to bring your projects into one place to work.
Knowledge is scattered and hard to find
Answers sit in old files, inboxes and people's heads. Staff search and re-type instead of working.
What changesGraveyardStack is designed to build a company knowledge base from your archive, so answers can be found.
AI pilots stall before they help
Tools arrive that don't fit how the business actually works, so they get dropped.
What changesThe Architect maps how you already work and proposes a plan you review before anything changes.
You worry about losing control of your data
Staff paste company information into tools nobody approved, and nobody can see what happened.
What changesGraveyardStack is designed to deploy in your own cloud, and VitaProof records who did what, with which agent.
Your people worry about what AI means for them
Uncertainty breeds resistance, and good people feel left out of the change.
What changesEvery agent works under a named person, inside your hierarchy. People approve; AI never does.
Automation projects cost a lot and leave you dependent
Agencies build something you don't own and can't change without calling them back.
What changesGraveyardStack is built to cost less than hiring an automation agency, and what it builds runs in your cloud.
§2
Works with what you already have
VitaProof works with whatever AI setup you already run. It keeps the record and the approvals, whichever tools do the work. GraveyardStack is the all-in-one option, and it is usually the better fit on cost and efficiency.
GraveyardStack, all-in-one
- Your own cloud, with right-sized AI for each task.
- Knowledge base, systems map and automation suggestions.
- Hands-on customer advisory and support.
GraveyardStack · all-in-one
§3
Your own AI setup, done for you
GraveyardStack is designed to set up your own cloud, give each task the right-sized AI, build your knowledge base and map the systems you already use, so the setup follows how you work. Every step runs through VitaProof, so people stay in charge.
Your cloud
Graveyard Scout prepares your own cloud environment and right-sized AI for each task.
Your knowledge
Your archive becomes a knowledge base the company owns.
Your systems
The Architect maps the systems you already use and proposes a plan for you to review.
Your automations
Suggested automations join your hierarchy under named people, once approved.
VitaProof · people stay in charge
Every agent acts under a named person, inside your hierarchy and limits, and people approve what needs approval. AI output is never an approval.
- Graveyard ScoutPrepares your cloud environment, right-sizes the AI for each task and installs approved agents from the library.
- GhostbusterWatches running systems and fixes routine incidents, such as restarting a stalled service, and hands anything risky to a person.
- The ArchitectReads your documents, maps your systems and proposes a plan for the owner to review.
- Agent libraryA wider library of agents that can join as your setup grows, each under a named person.
Design intent: Built to cost less than hiring an automation agency.
§4
Every record answers four questions
VitaProof structures each action into a clear record. Nothing is left to memory or inbox archaeology. The record itself carries the context an auditor will later ask for. Each record is anchored to a public ledger, so outsiders can check it exists and is unchanged without seeing anything internal.
Who did what
Each action is recorded against the person or role responsible, with a clear description of what took place.
Which department
Responsibility is allocated per department, so accountability stays legible as the organisation changes.
Under whose authority
Every record names the ultimate human decision-taker whose authority the action rests on.
Which agent or automation
AI agents and automations carry their own reference, held under a named human owner.
§5
The five A's
VitaProof is defined by five A's. Each one maps to a mechanism you can inspect in the pilot.
Auditable
Every action leaves a tamper-evident record that an auditor can check, resolve and trace back to its origin.
In VitaProofRecords are anchored to a public ledger; whoever your company shares access with can read them in full.
Accountable
Every record names an ultimate human decision-taker for its department. Authority is visible, not assumed.
In VitaProofEach entry carries an authority reference to a named human, per department.
Allocatable
Responsibility is allocated per department and per employee reference, so ownership is clear at any level of the group.
In VitaProofDepartment and employee references sit on the record itself, not in a separate spreadsheet.
Agile
Reorganise departments and people without losing history. Old records keep their original meaning after the structure changes.
In VitaProofReferences are stable, so a reorganisation does not rewrite what past records say.
Automatable
AI agents and automations carry their own reference under a human owner, so machine action stays attributable.
In VitaProofEach agent or automation has a reference and a named human owner on the record.
§6
How it works
A person guides you at every step. Nothing goes live until your customer advisor and your owner or decision-maker have both confirmed it.
Request access
Tell us about your business; a customer advisor sends your invite.
Request a meeting
Tell us about your business and pick times that suit you.
Meeting held
Your customer advisor learns how your business works today.
Structure drafted
VitaProof drafts your departments, people and systems.
Advisor confirms
Your customer advisor reviews the draft and confirms it with you.
Initiation ceremony
A scheduled meeting with your owner or decision-maker to start the setup.
Live
Your setup runs, with support on hand.
§7
Who it is for
Accountant firms
Do more with the team you have, and offer clients a clear record of who did the work, including R&D tax credit claims.
Business owners
Fewer rented tools, knowledge that stays with the company, and automation you understand and approve.
Operations directors
One place to work, automations that follow your hierarchy, and a record of every action.
Groups and holdings
Keep each company separate while checking them together, without merging their systems.
Auditors and advisers
Check who decided what and under whose authority, with the access the company grants.
§8
Plainly stated
What the pilot does, and what it does not claim.
- Outsiders see nothing internal. Outsiders can check that a record exists and is unchanged. They learn nothing about your departments or people.
- Your company holds the keys. Your company holds what is needed to read its own records, and shares it only with the auditor or adviser it chooses.
- People approve, always. Approvals come only from real, enrolled people. Nothing generates or imitates a human approval.
- Pilot status. This is a pilot programme, not a live service. Independent review has not yet been completed.
§9
Questions
Who controls our data?
You do. GraveyardStack is designed to deploy in your own cloud, so your data stays in your cloud. VitaProof records who did what, under whose authority.
What about our staff?
Every agent works under a named person and inside your hierarchy. People approve; AI never does. Your team can see where they fit.
Do we have to replace our tools?
No. VitaProof works with whatever AI setup you already have. GraveyardStack is designed to map the systems you use and follow how you already work.
How does it compare with an automation agency?
GraveyardStack is built to cost less than hiring an automation agency. That is the design intent, not a promise. Your customer advisor will talk it through with you.
Is VitaProof live?
No. VitaProof is in a pilot programme and is not a live service. This site and its onboarding are prototypes using synthetic test data.
§10
Start with a conversation
Request access: tell us about your business; a customer advisor sends your invite. We will look at how your business works today and what is worth changing first.