PILOT PROTOTYPE · NOT A LIVE SERVICEInvite-only pilot. Examples on this page use synthetic data; nothing is sent to a VitaProof gateway.
VITAPROOF

VitaProof pilot terms

1. Who we are

VitaProof LLC, a New Mexico (USA) limited liability company ("VitaProof", "we"). Contact: y.asqarray@vitaproof.io.

2. What the pilot is

VitaProof is a web application for companies and their accountants. It records business decisions and approvals so they can be checked later. This is an invite-only pilot of a prototype. It is not a finished service. Features may change, pause or be removed during the pilot, and some pages show test data only.

3. Joining and your account

  • You join by invitation from our customer advisor. Keep your sign-in details to yourself and tell us straight away if you think someone else has used your account.
  • You must have authority to act for the company or accounting firm you represent.

4. The initiation ceremony

A client company's set-up is completed in an initiation ceremony. Our customer advisor runs it together with the company's owner or decision-maker. Nothing is set up for a company without that person taking part.

5. AI output is a draft

Any output produced by AI in VitaProof is a draft. It is never an approval. A person at your company must review it and decide. You stay responsible for the decisions you approve.

6. Your data

  • You own your data. We use it only to run the pilot for you and to keep the service secure.
  • We do not sell your data and we do not use it for advertising.
  • How we handle personal data is set out in the privacy notice.

7. Confidentiality

Each of us keeps the other's non-public information confidential and uses it only for the pilot. This does not cover information that is already public, or that the law requires us to disclose (we will tell you first where we are allowed to).

8. Where data is held

The service runs on Amazon Web Services in the EU (region eu-north-1, Stockholm). Accounts and sign-in run on Supabase in the same region. Sign-in links, invitations and password resets are sent by email through Amazon SES. We do not send marketing emails.

9. How we handle and keep data

  • Business records: VitaProof is designed so its gateway processes business records in memory and does not store their content.
  • Set-up data: the people, credentials, agents, automations and company details used to build your company's structure. We delete it within 30 days after the structure is set.
  • After set-up, only the Mark: the structure and hashes the gateway needs to operate. It is designed to hold no information about your people or your company: approvers are identified by a reference, not by name or email, and the link between a reference and a person is kept only in set-up data and deleted with it. The hashes are designed to be anchored to a public ledger. Outsiders see only hashes (selective disclosure, sometimes called "zero knowledge for outsiders"). This is not a cryptographic zero-knowledge proof.
  • Account access: the contact details needed for you to sign in (email, name, sign-in records) are kept while your account is active, and deleted within 30 days after it is closed.
  • Closing your account: you can close it on your account page, or ask your customer advisor. Your access ends straight away; your contact details and set-up data are deleted within 30 days. We keep only the Mark and a record that the account existed and was closed, with your email replaced by a reference.
  • Records of acceptance: which version of these terms you accepted and when, with a one-way hash of your IP address and browser (never the raw values). Kept while your account is active and afterwards for as long as needed to show what was accepted.
  • Earlier deletion: you can ask us at any time by emailing y.asqarray@vitaproof.io. More detail is in the privacy notice.

10. Acceptable use

Use the pilot only for your own business. Do not try to break into it, test it for weaknesses without our written agreement, or upload anything unlawful.

11. No warranty

The pilot is provided "as is" and "as available", without any warranty, to the extent the law allows. Do not rely on it as your only record of anything important during the pilot.

12. Liability

To the extent the law allows, neither of us is liable to the other for indirect or consequential loss, and our total liability arising from the pilot is limited. Nothing in these terms limits liability that cannot be limited by law.

13. Ending the pilot

Either of us can end the pilot at any time by email. When it ends, we stop your access, close your account and handle your data as described in section 9. On request, we will give you a copy of your data before deletion.

14. Changes

We may update these terms during the pilot. If we do, we will show you the new version and ask you to accept it before you continue.

15. Contact

Questions about these terms: y.asqarray@vitaproof.io.

Version pilot-terms/0.2-draft-2026-11-12